Welcome to Georgia State University

XVIII: Annexes and Appendices

ANNEX A - Campus Map
ANNEX B - Campus Building List
ANNEX C - Emergency Logistics – Inventory List *
     1. Emergency Equipment Needs
     2. Departmentally owned
     3. Available elsewhere on campus
     4. Available locally
     5. Required from regional or national sources
ANNEX D - Disaster Response Vendor Call list *
ANNEX E - Emergency Operations Task List *
ANNEX F – Status / Situational Report Form
ANNEX G - Emergency Incident Critique Sheet
ANNEX H - Facility Damage Assessment Sheet
ANNEX I - Critical Research/Departmental areas *
ANNEX J - Track Emergency Operations Plan Changes
ANNEX K - Risk Assessment2
ANNEX L - Training Documentation *
ANNEX M – Board of Regents: Emergency Notification Plan
APPENDIX A - Unit Sample Emergency Action Plan

Contact Office of Emergency Management for copies

ANNEX A: CAMPUS MAP

ANNEX B: CAMPUS BUILDING LIST

ANNEX C. EMERGENCY LOGISTICS – INVENTORY LIST
Unavailable

ANNEX D: DISASTER RESPONSE VENDOR LIST
Unavailable

ANNEX E: EMERGENCY OPERATIONS CENTER TASK LIST
Unavailable

ANNEX F: STATUS / SITUATIONAL REPORT FORM
SITUATION REPORT FORM
USE: Remove and photocopy as necessary; provide to the University Emergency Operations Center in hardcopy, or email to eoc@gsu.edu or Fax to 404-413-3231

Source of information: ___________________________________________
Type of incident: _______________________________________________
What happened? _______________________________________________
Where did it happen? ___________________________________________
When did it happen? Time:____________________Date:_______________
Are there deaths or injuries? ______________________________________
Number of casualties: ___________________________________________
What is the situation now? _______________________________________
What are we doing in response? __________________________________
Other confirmed information:

Prepared by: __________________________________________________
Date: ___________________________________Time: ________________

ANNEX G: EMERGENCY INCIDENT CRITIQUE SHEET
Unavailable

ANNEX H: FACILITY DAMAGE ASSESSMENT SHEET
I. The following PRINCIPAL ACTIONS AFTER THE EMERGENCY SUBSIDES

     1. Document impacts on constituent departments, including
          Detailed Space Assessment
          Detailed Equipment Assessment
          Detailed Personnel Impacts
(Departments record and forward data on the Post Incident Recovery & Damage Assessment Form supplied below)

     2. Determine resources needed to restart mission-critical programs

     3. Organize operational recovery and staging of repairs with service departments dispatched from the EOC.

     4. Coordinate with the University EOC to locate alternate program space and other temporary resources needed to resume essential program and business functions.

     5. Collect and record pertinent to track emergency expenses.

     6. Collect documentation about the emergency costs for insurance and other claims, and communicate the data to the University

     7. Re-evaluate and amend your emergency plans and procedures.

ANNEX I: CRITICAL INFRASTRUCTURE / RESEARCH / DEPARTMENTAL AREAS
Unavailable

ANNEX J: TRACK EMERGENCY ACTION PLAN CHANGES

Original Version – drafted on March 24, 2008

1st Draft Approval – Emergency Management Group on April 16, 2008

Final Approval – Administrative Council on August 6, 2008

First Revision due – January 6, 2009

ANNEX K: RISK ASSESSMENT

I. OPERATIONAL
     Loss or inaccessibility of facility
     Unavailability of employees (retired, laid off, home emergency)
     Utility failures (power, heating, air, water)
     Campus or departmental transportation unavailable
     Critical equipment/hardware failures
     Vital records destroyed or unavailable to access
     Dependent business unit or third party provider suffers a business disruption
     Off-site storage locations unavailable
     Environmental controls inoperable (heating, air, humidity)
     Loss of laboratory supplies and materials, research samples
     No Service Level Agreements
     Student protests/lack of participation, payment, etc.

II. TECHNOLOGY
     Telephone services Unavailable
     Critical software unavailable (client server or web)
     Data (electronic or paper based) unavailable or destroyed.
     Data corruption or Theft
     Computer hardware failures or computer theft

III. LEGAL
     Lawsuits
     Noncompliance with regulations
     Contract violations
     Personal liability issues in case of injury or sickness or harassment

IV. FINANCIAL
     Fines
     Penalties
     Fees
     Overdraft charges
     Increase in insurance premiums
     Insurance deductibles
     Replacement cost for equipment/hardware and office assets
     Loss of grant or funding
     Loss of financial contributions from alumni, gifts, etc.
     Loss of interest
     Theft or misuse of funds

V. MARKET/STRATEGIC
     Decreased enrollment
     Loss of key staff and faculty
     Jeopardized accreditations
     Loss of permits
     Loss of competitive advantage
     Lower University standing
     Loss of patents and technology Transfer

VI. REPUTATION
     Loss of trust (public, UNC system, institutions, and internal)
     Negative media publicity
     Degradation in Customer Service
     Insufficient business continuity and disaster recovery planning causing inappropriate response time.

VII. HAZARDS
     Severe Weather (Tornadoes, Floods, Thunderstorms)
     Power Outages / Black Outs
     Theft
     Arson
     Robbery
     Personal Violent Acts
     Civil Disturbances / Protests
     Terrorism

ANNEX L: EMERGENCY UPDATES, DRILLS AND TRAINING

A. The Office of Emergency Management has overall responsibility for coordinating and implementing the University Emergency Action Plan. The Emergency Management Group will meet regularly to evaluate the emergency procedures outlined in the Plan and to consider revisions and updates.

B. The Fire Safety Officer will ensure that each campus building has appropriate Emergency Coordinators assigned, and that emergency evacuation procedures are posted throughout each facility.

C. The Emergency Management Group will coordinate routine table-top exercises to test the Emergency Action Plan's validity and will conduct at least one mock disaster drill annually. After evaluating the results of the exercise and/or mock disaster drill, the Office of Emergency Management will provide training to individuals and/or units as needed.

D. The Chief of Police will ensure assigned personnel, as primary first responders for the University, train with local and state emergency units when training is available.

E. The Emergency Operations Manager is responsible for training unit/facility Emergency Coordinators and other employees as appropriate and necessary. This training, which will include a familiarization with the University's Emergency Management Program, will be made available to all University employees through coordination with the Department of Human Resources.

F. Each member of the Emergency Management Group receives at least 4 hours of Emergency Management training per year (NIMS/ICS, EOC principles, etc.).

G. The Emergency Action Plan will be posted on the University's website with instructions for obtaining printed copies.

ANNNEX M: BOARD OF REGENT – EMEREGNCY CONTACT PLAN

BOARD OF REGENTS OF THE UNIVERSITY SYSTEM OF GEORGIA

EMERGENCY NOTIFICATION PLAN
March 2008
Replaces the Emergency Communication Plan dated November 2007

Part I. Purpose, Scope & Authority

I. A. Purpose
To establish procedures for University System of Georgia (USG) Unit(s), University System Office Departments/Divisions to notify University System Office core personnel of incidents or emergency situations. Procedures are identified for responding to requests for USG resources from the Georgia Emergency Management Agency (GEMA).

II. B. Scope
This Emergency Notification Plan applies to all USG Unit(s) and USO Departments/Divisions.

III. C. Authority
This plan is developed under the authority of the Chancellor for the Board of Regents of the University System of Georgia.

IV. D. Responsibility
1. The USO Office of Facilities will be responsible for conducting an annual review of the Emergency Notification Plan, completing revisions as required.
2. USG Units are responsible for maintaining accurate, up-to-date contact information for core personnel and providing the information to the Director of Safety & Security, USO.

E. Distribution
This plan will be disseminated to:
1. Core USO personnel identified in Part II.
2. Core USG Unit personnel identified in Part II.

Part II, Definitions
V. A. Situation Definitions

For the purposes of this Emergency Notification Plan, situations are defined as follows:

1. Disaster – Any event or occurrence seriously impairs or halts the core operations of the USG Unit or USO Department/Division. Event could have occurred contiguous to the USG Unit or USO Department/Division requiring the Unit or Department/Division to respond. In some cases, mass casualties and severe property damage may be sustained.

2. Emergency – Any incident, potential or actual, which negatively impacts an entire building or buildings, or human life or well-being, and which disrupts the overall operation of the Unit or Department/Division.

3. Emergency Conditions – Conditions that are developing, or have the potential to develop, that could threaten the safety/security of the Unit or Department/Division personnel and facilities.

4. Incident – Any event that temporarily results in the disruption of operations or impairs the use of facilities where the primary threat to safety/security has ended or has been greatly reduced.

B. USG Unit Core Personnel
1. President
2. Chief Business Officer
3. Chief Information Officer
4. Chief Academic Officer
5. Emergency Coordinator
6. Physical Plant Director
7. Director of Public Safety or Security Director

C. USO Core Personnel
1. Chancellor
2. Executive & Senior Vice Chancellors
3. Vice Chancellors
4. Associate & Assistant Vice Chancellors
5. Director of Safety & Security

VII. Part III. General Responses/Notifications

A. USG Unit(s)

The following diagram provides general guidance for USG Unit(s) in notifying the Director of Safety & Security, USO.

B. USO Notifications

Dependent upon the circumstances and situation reported, the Director of Safety and Security may notify:
1. Chief Operating Officer
2. Associate Vice Chancellor for Media and Public Relations and/or Senior Vice Chancellor for External Affairs
3. Others as required for response to the situation/incident.

C. Requests for USG Resources

1. Requests received from, or in response to Georgia Emergency Management Agency requests:

In the event USG resources, personnel and/or equipment are requested by the Georgia Emergency Management Agency, the Director of Safety and Security will be notified and will coordinate the response to the request.

2. Requests received by USG Unit(s) by local agencies, or in response to localized emergency:

Requests received by USG Unit(s) in response to localized emergencies as a part of mutual aid agreements will be coordinated by the USG Unit. USG units will direct requests for resources beyond their capability to the Director of Safety and Security.

US Patent Numbers 7,720,998 B2, 7,836,207